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Search & Access

Sharing a file or folder

You can create a public or secure, private link for any file or folder in your account. When clocking the link, guest users can view, download, view metadata and even upload content. Start by selecting your content, and then selecting "share" either from the right click context-menu, or from the top main options bar in the file-list.

Searching for Files

You can do simple searches across all of Curate TM using the search box at the top right of the screen. The simple search is conducted over file names and folder names only (not metadata). Complete names or fragments of filenames can be used, for example a file called myphotograph.jpg can be found searching on: myphotograph.jpg, myphotograph, my, photograph or even photo.

If you click in the simple search box you will see a filter icon to the right, which opens the Advanced Search dialogue. Within this area you can specifically search in filename, in any of the descriptive metadata fields and basic file properties. Within the Advanced Search you can also use the wildcard * character to enter partial terms, such as myphoto*.

menu. You will get a new popup box and can select Enable Public Share form here. You will now see a url that has been created and is unique for your share. You can copy this using the Copy icon and you can send it to anyone you wish. Other options in the Shares popup are:

  • You can send the link to another use in your group using the Send Invitation button

  • You can customise the last 12 digits of the link to be anything you want and so can make the link meaningful

  • Disable link

  • Change permissions:

  • For files, by default invited users can download and preview content, but you can disable either of these options.

  • For folders, an option is added to give permission to upload files into your folder

  • Access Restrictions: you can add a password and password expiry date to the link to make it private

  • Link Label: when the object is viewed from the link it will have a label on the top of the page, this is normally the file or folder name, but you can customise it here together with the link description which is normally the created date and the presentation of the link contents. By default the user is presented with a preview of the file (if enabled) or a big download button (if preview is disabled), but you can make the download button the default.

  • [Advanced Visibility]: by default the link can only be edited by you, but if you enable this option you can allow other users within your group to edit the link.

All of your shares can be viewed and edited by selecting the My Shares option in the menu under your username.